Uppsala University Library

Printing grants

Table of contents:

ABOUT PRINTING GRANTS

Applications for printing grants from Acta Universitatis Upsaliensis and Vilhelm Ekman’s University Fund may be submitted throughout the year. Printing grants are not given for doctoral dissertations. Applications received by Uppsala University Library from 2 November up to and including 1 April will be dealt with at the spring meetings of the Editorial Committee for Acta Universitatis Upsaliensis and the board of Vilhelm Ekman’s University Fund respectively, which are held at the end of April or beginning of May. Applications received from 2 April up to and including 1 November are dealt with correspondingly at the autumn meetings of the bodies mentioned. These are held at the end of November or beginning of December.

In the event 1 April or 1 November falls on a public holiday or Saturday, the following weekday is the last application date.

APPLICATION PROCEDURE

Applications with appended documentation should in the first instance be sent by email to Annika Windahl Pontén (annika.windahl_ponten@uadm.uu.se). Applications shall be sent as one  attachment to an email consisting of the application plus appendices. Such applications shall be received no later than 12 midnight between 1 and 2 April, or 1 and 2 November respectively, in order to be deemed to have been received in time for being dealt with at the next meeting. A later time limit may be set in the cases mentioned above.

Applications may in the second instance be submitted in paper format, primarily for those who lack access to email or have documents in paper format without the opportunity to transfer these into electronic documents. Such applications shall be sent to Annika Windahl Pontén, Uppsala universitetsbibliotek, Box 510, 751 20 Uppsala, or alternative via internal mail to Carolina Rediviva or be handed in to the reception at Carolina Rediviva. The application itself should, if possible, be sent as email.

It is incumbent upon the applicant to ensure the application arrived in times as per the section above, which means that it should be posted or sent via internal post no later than three working days before the last application date. Applications may also be handed in to reception at Carolina Rediviva no later than the last application date.

In the event the applicant wishes to supplement the application via email with documents in paper format, these shall be sent to Åke Bertenstam at the address given above. Such documents should be sent quickly, so that they arrive no later than three days after the application, unless otherwise has been agreed with the Secretary.

PRINTING GRANTS FROM VILHELM EKMAN’S UNIVERSITY FUND

Introduction

Applications for grants from Vilhelm Ekman’s University Fund may be submitted to Annika Windahl Pontén (annika.windahl_ponten@uadm.uu.se) no later than Wednesday 1 November 2017.

There is no form for such applications; instead, they can be freely worded by the applicant in such a way that the information required as per below is shown in the application. There should also be a project description or other content description (scope: around 1 page), so that it is clear from the application that the scientific requirements of the Fund are fulfilled. For joint works, the author and title of all contributions should be stated, as well as preferably short abstracts for each article.

Purpose

The purpose of the Fund is to support the publication of scientific works authored by permanently employed teachers at Uppsala University. The works shall constitute the result of the applicant’s own research, and may be published either in the form of monographs or articles. Also text and document editions may be entitled to publication grants, but only if the publications have been provided with a commentary or annotations. In order for popular scientific texts to receive a grant, they have to be based on the applicant’s own research.

No grants are given to doctoral dissertations.

Funds are granted for publication costs. In addition, grants may be given to cover translation costs for works that are to be published for an international audience.

Qualification

The persons qualified to apply for grants from the fund are permanently employed teachers and library officials at Uppsala University, including those retired, and docents “present” at the University.

To appy for this grant, permanently employed teachers and library officials need to have a Ph.D or a doctor honoris causa.

Docents may apply if they can prove their continuous participation in teaching or research at Uppsala University.

It is incumbent upon the applicants to certify their authority and, for joint works/articles with several authors, to state the contributing authors/co-authors who would themselves have been authorised. Qualification can be certified, for example, through register excerpts relating to employment at Uppsala University, or a certificate from a prefect.

Terms and conditions

Grants are normally only given to cover part of the cost and are only given as advance grants, which means that the application must be submitted in good time before the publication of the book/article to which it related, and be submitted no earlier than when secure information about costs to the applicant for the production/publication of the book/article can be obtained. The amount applied for shall be stated, as well as whether any support has been applied for/granted from another source. For applications relating to publication costs for articles, the application must be submitted no later than the day before an invoice for such fees are given for payment. For payment via credit card, the payment date is the relevant date, not the date the credit becomes due.

For applications for a book intended to be part of one of the series that are included in Acta Universitatis Upsaliensis (AUU), the application should both state the series in which the work will be included, and also include a certificate of publication permission from the series editor.

Quotations shall be appended to the application. If the application relates to any of the AUU series, a quotation shall be obtained from the Graphic Services at Uppsala University Library.

Payment of grants

According to a decision made by the Board of Vilhelm Ekman’s University Fund on 17 November 2004, Section 5, there is a two-year utilisation right to a grant, counted from the decision date. It is incumbent upon the application to request payment of the grant within the time prescribed.

If a grant is not utilised, the Board of Vilhelm Ekman’s University Fund shall be informed thereof soonest.

The Board also wishes to receive three (3) copies of each monograph or joint work published with a grant from Vilhelm Ekman’s University Fund. These shall be sent to Secretary of the Board, Annika Windahl Pontén, at the address below. However, the Board does not need to receive any copies in case the grant has been given to a book that is part of a series belonging to Acta Universitatis Upsaliensis.

Address:
Uppsala universitetsbibliotek
Att.: Annika Windahl Pontén
Box 510
751 20 Uppsala

For books published by Acta Universitatis Upsaliensis, the grant is paid in conjunction with the applicant being invoiced for the printing costs, which also applies for books published by the applicant him-/herself. For books published by commercial publishers, the publisher shall make a requisition for the grant. Such requisitions are normally made in conjunction with the publisher delivering the three above-mentioned copies of the book. For earlier requisition, the publisher will have to justify why it needs access to the grant before the book has been published.

Grants given for purposes other than printing costs are paid out against invoice, in case this has not already been appended to the application.

PRINTING GRANTS FROM THE EDITING COMMITTEE OF ACTA UNIVERSITATIS UPSALIENSIS

Introduction

Applications for grants for printing scientific works in the AUU series may be submitted to the Editing Committee of Acta Universitatis Upsaliensis, Annika Windahl Pontén (annika.windahl_ponten@uadm.uu.se) no later than Wednesday 1 November 2017.

There is no form for such applications; instead, they can be freely worded by the applicant in such a way that the information required as per below is shown in the application.

Purpose

Grants may be given to support publication costs of books issued in one of the series belonging to Acta Universitatis Upsaliensis, both for monographs and for joint works.

No grants are given to doctoral dissertations.

Qualification

All authors or editors of books in Acta series, with the exception of doctoral students, are authorised to apply for grants from the fund. However, this does not apply to works published in one of the three series Skrifter utgivna av Statsvetenskapliga föreningen i UppsalaStudia Historica Upsaliensia and Uppsala studies in economic history, as these series have other financing conditions than apply for the Acta publication otherwise.

Terms and conditions

Grants are normally only given to cover part of the cost and are only given as advance grants, which means that the application should be submitted no earlier than when a secure estimate of the printing costs can be obtained, and that the production must not be started until the application has been dealt with. The amount applied for shall be stated, as well as whether any support has been applied for/granted from another source.

The application should state the series of which it the work will be part.

The application shall be appended by a certificate of publication permit from the series editor and a quotation obtained from the Graphic Services at Uppsala University Library.  Publication permit granted does not automatically entail a printing grant.

Payment of grants

According to a decision made by the Editing Committee of Acta Universitatis Upsaliensis on 2 June 2004 (Minutes No 59, Section 5), there is a two-year utilisation right to a grant, counted from the decision date. It is incumbent upon the application to request payment of the grant within the time prescribed.

If a grant is not utilised, the Editing Committee of Acta Universitatis Upsaliensis shall be informed thereof soonest.

Payment of grants takes place in conjunction with the applicant being invoiced for the printing costs.

Grants given for purposes other than printing costs are paid out against invoice, in case this has not already been appended to the application.