Uppsala University Library

Advice and information for the handover of your archive

We are working continuously on arranging archives of various kinds donated to us, but it simplified matters considerably if you have the opportunity to make a rough sorting of the archive before handing it over.

It is also helpful if you can contribute with relevant information in those cases where it is not shown in the documents. This may, for example, be the names of letter writers, when the letters are signed just with a first name, or by adding the year to documents that lack any indication of this. This can be noted in a separate list, or on envelopes or paper covers of documents.

The rough sorting should be done according to the following model:

LETTERS

Letter to the archive creator
(the archive creator usually means the person donating the archive)

  • From individual persons, sorted alphabetically A – Ö
  • From unknown/anonymous/unidentified/first names
  • From institutions/associations sorted A – Ö

Letters from the archive creator

  • To individual persons, A – Ö
  • To unknown/anonymous/unidentified/first names
  • To institutions/associations sorted A – Ö

Letters from others to others than the archive creator

  • From individual persons, A – Ö
  • From unknown/anonymous/unidentified/first names
  • From institutions/associations sorted A – Ö

(Note that the letters are not sorted chronologically, by per letter writer).

THE ARCHIVE CREATOR’S OWN MANUSCRIPT

Can be divided up into many different categories, such as poetry, prose, diaries, speeches and lectures, notes or working materials by subject, depending on the contents of the archive.

BIOGRAPHY

Papers that have belonged to the archive creator and illuminates his/her areas of activity and life history, but which do not directly originate from him/her, such as documents relating to publishers or associations, bank or tax papers, commemorative and jubilee documents, conference programmes, certificates, estate inventories, business cards, passports, travel tickets, etc.  

MANUSCRIPTS AND PAPERS OF OTHERS

The archive may contain documents that have been written by other persons than the archive creator, such as unprinted essays, poems, drafts and other manuscripts that the originator has donated or for various reasons given to the archive creator.

ANY IMAGES AND MAPS

An archive may include one-off photographs, drawings or maps. If these do not have a direct link to the archive (such as a photograph accompanying a letter, where the persons in the photo are described and mentioned, or pictures from a special event for which the program or other papers have been saved), they can be separated out into a folder by themselves. In doubtful cases, we recommend that the images are left with the archive material. Please supply names and year on the back of photographs and similar.

MUSICALIA

Manuscripts

  • Own compositions in own hand (autographs)
  • Own copies of others’ compositions
  • Others’ copies of own compositions
  • Others’ copies of others’ compositions

Paper printouts

  • Own compositions in paper printout from computer

Prints

  • Own compositions, printed
  • Others’ compositions, printed

ANY PRESS CUTTINGS

Cuttings collections are accepted in exceptional cases, if they have a strong connection to an archive, supplement it and are considered to be of interest to current and future research. The cuttings can be stuck into cuttings albums or loose. For loose cuttings, it is preferably that the date and source are stated, and that there is a certain order, by subject and then chronologically, or, if the cuttings relate to a single subject, chronologically.

ANY PRINTED MATTERS

An archive may contain books, offprints, periodicals and newspapers. Please sort the printed matter separately. The Library does reserve the right, in accordance with the donation agreement, (Swedish) to later eliminate those copies that are not relevant to the archive.

By donating your archive, you contribute to research into humanities, both today and in the future.It will be safely stored for posterity, at the same time as researchers will be able to partake of it.Our cultural heritage is constantly being added to, and we see it as our task to collect, preserve and make it available.Through your help, this becomes possible.